Conference and meeting AV production
Clear sound. Sharp screens. A conference that runs properly.
Audio, screens, projection, staging, lighting, cameras, streaming and experienced technicians for meetings and conferences across the Gold Coast and Brisbane.
One item to full production
Dry hire · installed · operated
Equipment from our own stock
Audio · vision · staging · lighting
Gold Coast & Brisbane
Local equipment and technical team
5.0 Google rating
Based on 144 reviews
Choose the support level
Conference AV from a simple meeting setup to full production.
Start with the option closest to your event. We confirm the room, audience, presentation format, microphone requirements and venue access before quoting.
Dry hire or installed
Meeting & Presentation AV
For boardroom meetings, training sessions, workshops and smaller presentations.
- TV or projector and screen
- Portable speaker or room audio
- Wireless microphone when required
- Laptop and presenter remote options
- Collection, delivery or installation
Installed with technical support
Conference Room AV
For presentations, panels, seminars and multi-speaker conference sessions.
- Professional PA and digital mixing
- Handheld, lapel or headset microphones
- Large displays, projection or LED screens
- Lectern, stage and presentation lighting
- Technician options for setup and operation
Fully managed production
Multi-session & Full Conference Production
For annual conferences, roadshows, hybrid events and larger programs with several technical elements.
- Technical planning and show coordination
- Multi-screen vision and presentation control
- Camera, recording and live streaming
- Stage, lighting and branded presentation areas
- Onsite technical crew throughout the event
Available conference systems
Build the right system for the room and program.
These are working equipment groups, not fixed bundles. Our team selects compatible equipment and suitable quantities after checking the event requirements.
01
Speech & room audio
Powered speakers, digital mixers and clear audio coverage for presentations, panels and playback.
02
Wireless microphones
Handheld, lapel and headset microphone options for presenters, panels and audience questions.
03
Screens & projection
TV displays, projectors, screens, LED displays and presentation switching for single or multiple content sources.
04
Presentation control
Laptops, presenter remotes, switching and signal distribution to keep content moving correctly.
05
Stage & lecterns
Portable staging, stage skirts, acrylic lecterns, digital lecterns, draping and presentation backdrops.
06
Conference lighting
Stage wash, speaker lighting, room colour and feature lighting for a clear, professional presentation.
07
Cameras & recording
PTZ and conference cameras for in-room relay, session recording and post-event content.
08
Live streaming
Video switching, camera feeds and audio integration for hybrid audiences and online delivery.
Equipment groups have been checked against the current Osmic inventory. Final models and quantities depend on availability and the event brief.
Panels, presentations and audience questions all need clear audio and visible content.
The room, program and number of presenters determine the right microphone, screen and technician setup.
One technical team
Audio, vision, staging and lighting planned together.
Conference problems usually happen between systems. We plan the signal flow, presentation sources, microphone count, display positions, setup access and operating requirements as one job.
Before the event
Room requirements, equipment plan, access timing and presentation testing.
During setup
Delivery, installation, cable management, system checks and presenter briefing.
During the event
Technicians can manage microphones, content, cameras, streaming and show cues.
After the event
Pack-down, collection and recording handover when included.
Event types
AV support for corporate and professional events.
The same equipment can serve very different events. The program, room layout, audience and level of technical risk determine the final system.
01
Business meetings
Boardrooms, briefings, town halls and stakeholder presentations.
02
Conferences & seminars
Keynotes, panels, breakout sessions and multi-presenter programs.
03
Training & workshops
Clear presentation content, speech audio and flexible room setups.
04
Hybrid events
In-room AV integrated with cameras, recording and live streaming.
05
Corporate roadshows
Repeatable technical setups across multiple dates or locations.
06
Product launches
Stage, screen, lighting and playback for brand and media presentations.
07
Awards & gala programs
Presentations, walk-up music, stage lighting, vision and show operation.
08
Exhibitions
Displays, presentation audio and installed screens for exhibitor stands.
Conference planning
What we need to quote accurately.
01
Event details
Date, venue, room, audience size, setup access and event timings.
02
Program and presenters
Number of speakers, panels, videos, remote participants and presentation sources.
03
Support level
Dry hire, delivery and installation, or technicians operating the event.
04
Technical plan and quote
We recommend the equipment, crew and timing needed for the room and program.
“At short notice we required two display screens to be installed and set up for an exhibitor stand at a conference. The crew were absolutely brilliant.”
Dick Graham
Google review shown on the current Osmic conference page
Conference AV questions
Clear answers before you book.
Yes. Suitable equipment can be collected as dry hire from Biggera Waters or Milton. We will confirm compatibility and what is included before booking.
Yes. Delivery, installation, testing and later collection can be quoted where an onsite operator is not required.
Yes. We can provide technical crew for audio, presentations, vision, cameras, streaming and show cues.
Yes. The inventory includes handheld, lapel and headset microphone options. We select the type and quantity to suit the session format.
Yes. Camera, video switching, recording and live streaming can be included as part of the technical production.
Gold Coast and Brisbane are the primary service areas, with projects also considered across surrounding regions and Northern NSW.
Explore equipment hire options
Browse relevant hire items, or ask us to include equipment and setup in your event quote.
Conference AV quote
Tell us what needs to happen in the room.
Send the event date, venue, audience size, program and presentation requirements. We will recommend a practical AV system and the right level of technical support.